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Admission procedure 2017-2018

 

 

Hanoi International School (HIS) would like to take this opportunity to thank you in advance for your interest in applying to our school.

Parents are welcome to visit HIS prior to the application procedure to discuss learn about our school and to discuss and particular needs with their child(ren).   Parents can arrange a visit by telephoning or emailing the Admission Office.

Our school advises that before submitting an application to HIS, please read the Admission Procedures carefully.


ADMISSION OFFICE INFORMATION:

Admission Officer: Ms. Thu Trang

Email:  This e-mail address is being protected from spambots. You need JavaScript enabled to view it.

Tel: (+84 4)  38328140-Ext: 130

Fax: (+84 4) 37624184

For the Elementary School: Ms. Lisa Hughes (Vice-Principal)

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For the Secondary School: Mr. Sean Gibb (Vice-Principal)

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ADMISSION PROCEDURES:

HIS is an English, medium, co-educational international school ranging from Pre-K (age 4) to Grade 12 (age 18).  HIS offers a quality education through its commitment to the International Baccalaureate.  We offer, the Primary Years Program (PYP), Cambridge University IGCSE and the International Baccalaureate Diploma Program (DP). We are currently phasing in the Middle Years Program (MYP) and at this stage are seeking full authorisation for this program this academic year.

Applications for immediate and future entry can be made at any time of the year. However, we encourage you apply as early as possible since there are grades that fill quickly. The school year runs from mid-August to mid-June and is divided into semesters with two quarters in each.

HIS uses OpenApply, this is an online portal which allows us to streamline all inquiries, assessments and applications. You will be asked to create an account with your email address and password.

The application process is as follows:

  1. Submit the application form: https://hisvietnam.openapply.com/parents/sign_up

  2. Parents need to upload a copy of the applicant’s passport

  3. Parents need to upload copies of school reports from the last two years, if available. If they are not in English, they should be translated.

  4. Parents will receive an invitation for assessment

  5. Assessment: Elementary students who are not native English speakers, need to complete an English as an Additional Language (EAL) test and a mathematics test. Students entering into Grade 6 and above are required to take part in assessments for English only.

  6. If a place is offered, paying the acceptance fee and further forms need to be complete on Open Apply. If you have received a letter from HIS, indicating that your child has been placed on a waiting list, you will need to inform the Admissions Officer of your wish to keep your child on the waiting list or not. The Admissions Officer will contact the families and if confirmation has not been received by the deadline indicated on the waiting list letter, the student will be removed from the waiting list and the application will be considered withdrawn.

Some notes to ensure that we can provide you with the best service possible

  • Age Placement: We use the cut-off date August 31st to determine grade allocation for age groups.


Grade/Class

Age

Date of Birth

Pre-K

Turning 5

1.9.2012 – 31.8.2013

Kinder

Turning 6

1.9.2011 – 31.8.2012

1

Turning 7

1.9.2010 – 31.8.2011

2

Turning 8

1.9.2009 – 31.8.2010

3

Turning 9

1.9.2008 – 31.8.2009

4

Turning 10

1.9.2007 – 31.8.2008

5

Turning 11

1.9.2006 – 31.8.2007

6

Turning 12

1.9.2005 – 31.8.2006

7

Turning 13

1.9.2004 – 31.8.2005

8

Turning 14

1.9.2003 – 31.8.2004

9

Turning 15

1.9.2002 – 31.8.2003

10

Turning 16

1.9.2001 – 31.8.2002

11

Turning 17

1.9.2000 – 31.8.2001

12

Turning 18

1.9.1999 – 31.8.2000

  • The application will not be considered until all items have been received

  • Applications are welcome any time of year

  • Students who are not shortlisted for placements at HIS may re-apply after one semester.

How the placement decision is made

When we review a student’s application, we look at:

  • Class sizes

  • Proficiency in the English language

  • Nationality

  • Siblings

  • Learning Support

  • Results of previous assessments

  • Previous academic records

  • Previous international school experience

WITHDRAWAL FROM HIS.

If a student is to withdraw from HIS, written notification must be sent to the Admissions Officer at the address or email shown above. Every student leaving HIS at any time has an exit/ clearance procedure to follow. Such clearance includes the return of text and library books, school equipment and the settlement of all fees. These clearances must be obtained before the leaving certificates, transcript, school letters of recommendation, current year school report, refund of book/security deposit and examination certificates, where appropriate, can be obtained from HIS. HIS will not withdraw a student until the Admissions Office

receives written confirmation directly from the parent via email or letter, including the date of a student’s last day. If you are aware that you will be leaving, but do not yet know the official date, please contact the Admissions Officer immediately. Note that the Main Office requires sufficient notice, ideally at least fifteen (15) days prior to the withdrawing of a student, to prepare the required paperwork.

If a student withdraws during a quarter, there will be no reimbursement of any fees relating to the quarter in which they leave HIS. Any other requests for reimbursement outside of this policy must be made in writing to the Principal.

 

Download the Admission Procedures